The Best Meeting Scheduler Apps in 2025 (Expert Picks)

Need a professional yet affordable tool to schedule teams and meetings? It’s not always about Doodle! 

Freelancers and small businesses, regardless of whether they have a website, can find numerous ways to save time and maximize their availability.

Before jumping to the brand names, what tasks can a meeting scheduling app solve for you as a freelancer or small business? What can you expect from it?

• Serve your clients right and make it easier for them to book a meeting with you.
• Deal with the schedule and availability faster and with fewer errors.
• Build a more professional and organized brand image.
• Easier integration with external apps that you would need to connect to (Zoom, Google Meet, etc).
• Become more productive thanks to smartly organized time.

The list of benefits is endless… Let’s find out how you can work smarter by listing some of the best meeting scheduler apps.

BookingPress

Created specifically for WordPress websites, BookingPress has earned a reputation as one of the more professional tools for appointment and team scheduling. From diverse meeting types to smooth availability management, you will have all you need at hand.

Highly affordable for freelancers and small businesses operating a WordPress business site, the plugin delivers all the bunch of professional services you will need to manage your team, notifications, and payments.

Top features:

• Flexible scheduling.
• Automated invoicing based on the services you provide.
• Recurring appointments to seamlessly work with regular clients.
• 20+ multiple payment options for client convenience.
• Smooth syncing with Google Calendar, Outlook, and iCal.
• Marketing metrics, tools, and analytics included.

Best for: Small businesses like salons and studios.

Cost: free / $79

Google Calendar

Google Calendar Appointment Scheduling might be a nice choice for a freelancer operating solo. First, chances are you’re already using Google Calendar software apps for personal event scheduling, so you won’t need to even bother to install extra apps or software, just start exploring Google Calendar’s extra options.

With Google Calendar, you may not just create group meetings or one-to-one client sessions with a traditional meeting invitation via email but also enable bookings of time slots you set as free to book.

Top features:

• Works even without a website.
• Handles various types of meetings, where even guests can invite others.
• Client appointment self-scheduling.
• Automatic email reminders and co-hosts.
• Payment collection through Stripe (credit card payment, Apple Pay, and Google Pay).

Best for: Freelancers.

Cost: free, but some features, such as payment collection, require an active Google Workspace subscription.

Calendly

While you can get the most out of this app only with a premium version, it’s still a great thing to give a try to. Of course, it perfectly works for teams and client scheduling.

Calendly is a popular meeting scheduling app for anyone, including freelancers and small businesses that can be used on any website, whether it’s Wix or WordPress, or nothing at all. Basically, you can use Calendly to build a schedule of your availability and send clients a handy booking link, when they choose the time that suits them.

Top features:

• Easily create scheduling links and booking pages based on your availability.
• Team collaboration, meeting routing, and rule-based scheduling.
• Integrates with Salesforce CRM records.
• Add payment options with PayPal and Stripe.
• Automated receipts.

Best for: Individuals, small and midsize businesses.

Cost: free / paid starting at $10 /seat/mo.

TheBooking (Team Booking)

TheBooking, formerly known as Team Booking, is another easy-to-use and seamless booking solution for WordPress sites. It gives you the experience of managing all your bookings without leaving your calendar.

Just like any other WordPress appointment booking plugin, it nicely works for the needs of small services businesses, allowing you to define multiple services (e.g., appointments, group classes, or support tickets) with unique reservation forms and offer them on your site. It is also a nice tool for freelance teachers and small management teams.

Top features:

• Use Google Calendar to create availability slots that sync directly with TheBooking.
• Assign specific roles in WordPress for service providers.
• Custom promotions for services based on time periods and specific days.
• Handle time zone differences without manual control.
• Google Meet and Zoom meetings started directly from your WP dashboard.

Best for: Small businesses.

Cost: $39

SimplyMeet.me

SimplyMeet.me is another popular software that offers plans based on your business type, meeting needs, and group size. You can always choose a pricing plan that suits your needs. What’s more, it’s a gem for freelancers, because a free plan for solo entrepreneurs is pretty feature-rich.

Top features: 

• Customize each meeting type with individual settings.
• Smart and beautiful booking pages.
• Zapier, Google, iCal, and Microsoft calendar integrations.
• Adjust scheduling pages and email notifications.

Best for: A go-to tool for freelancers.

Cost: free / $9,99 user/month

Start Booking

Start Booking, another big name, offers small businesses and freelancers a handy meeting scheduling app for one-on-one appointments, group classes, or event bookings. 

In addition to standard features of a software, it ships with a dedicated WordPress plugin specifically for WordPress sites, and tons of great integrations with Zoom, Stripe, Mailchimp, Zapier, and Google Analytics. 

Top features:

• Let meeting participants customize their preferences when signing up.
• Built-in analytics tools.
• Virtual meeting links are automatically set for appointments.

Best for: Freelanders and small businesses.

Cost: Plans start at $79/year.

Cal.com

Cal.com is a good-looking and professional tool for team and meeting scheduling, which prioritizes security, privacy, flexibility, and customization.

Whether you are a freelancer or a small business, the app allows you to create an easily shareable scheduling link with fully tailored availability, location, and duration, giving you a lot of options for every single meeting.

Top features:

• Many capabilities for freelance developers.
• Connects with Zoom, Stripe, Google Analytics, and Make.
• AI capabilities.

Best for: Freelancers and organizations of any size.

Cost: Plans start at $12/month/user.

Final Remarks

With such a range of options and meeting scheduler apps on the market, you should definitely take some time to think.

To help you make a better choice, here are our final recommendations:

1. Register a free trial with the scheduler app you prefer to test for a real scenario.
2. Read customer reviews on external platforms.
3. Consider extra fees and feature limitations in paid plans.
4. Consider meeting options that are of the highest importance to you.
5. Talk to sales and support teams to be sure you get the right solution.

More articles: 

• 5 Doodle Alternatives (Free & Paid Options)
• 10 Great Consulting Websites Examples
• What’s the Best When2Meet Alternative?