10 Best Time Management Systems for Every Business

The vast majority of time management systems are task-based, with the time, calendar, and priority systems at their core. This is what you need to make your business workflow productive and automated, for the entire team. Let’s include a few other benefits to motivate you even more to start using a time management system:

• Automate task tracking.
• Improve communication with your team.
• Analyze productivity with reports and stats.

Want to feel the real effect of these features? Then it’s time to choose the best time management system for your project or team based on your budget, needs, and – needless to say, interface preferences.

Jira

Best for: Agile project management.
Prices start at: $7.53/user/month.
Free version: Available.

Jira is a well-known tool in the world of time management and task prioritization systems. Specifically, it will work for teams that follow Agile and Scrum methodologies. Jira helps you visualize and track tasks based on the project, run and manage sprints, and customize work boards to fit your working style.

That said, Jira’s interface can feel overwhelming, especially if you are new to the system. The setup requires some time investment, so the learning curve is present.

Why choose Jira:

• Jira is traditionally used by software development teams and large organizations.
• Highly flexible permission controls.
• Interactive, customizable charts.

ClickUp

Best for: Flexible task management.
Prices start at: $7/month.
Free version: Available.

ClickUp offers your team a centralized platform to bring tasks and conversations together. It allows you to create complex task dependencies for advanced workflows.

We’d say the overall interface needs time to get used to and understand how all these folders and roots work, but once you master them, the system feels flexible and smooth.

Why choose ClickUp:

• Perfect for both small teams and enterprises.
• AI insights and actions based on the context of the conversation.
• Smart task prioritization techniques.

BookingPress – Appointment-Based Time Management Tool

Best for: Appointment scheduling.
Prices start at: $99/year.
Free version: Available.

If your business operates on WordPress and requires seamless appointment scheduling, BookingPress is the perfect solution. It not only allows clients to book specific team members based on availability but also ensures efficient time management for both businesses and customers.

For example, a salon can let clients schedule appointments with their preferred hairstylist or nail technician, avoiding double bookings and reducing scheduling conflicts. Similarly, a law firm can enable clients to book consultations with specific attorneys, with or without upfront payment, ensuring organized time slots and better workflow management.

Why Choose BookingPress for Time Management?

• Real-time scheduling: Display team availability and automate bookings.
• Calendar integration: Sync appointments to streamline business operations.
• Time-efficient workflows: Reduce scheduling conflicts with personal accounts and automated notifications.
• Flexible payment options: Accept online payments via 20+ payment gateways.
• Online & in-person meetings: Manage both virtual and physical appointments effortlessly.

By automating the booking process and integrating time-saving features, BookingPress enhances time management, allowing businesses to focus on delivering quality services instead of manual scheduling tasks.

Trello

Best for: Simple and visual task management.
Prices start at: $5/month/user.
Free version: Available.

While having some similarities, Trello stands out from other project and time management systems like Jira and ClickUp with its intuitive, card-based interface. Using the designer’s language, Trello is similar to Crello – if you know what we mean. It’s a visual-first solution for your tasks with drag-and-drop functionality. Simple and straightforward. However, for complex workflows, its simplicity might become a limitation without power-ups and integrations.

Why choose Trello:

• Beginner-friendly and also perfectly works for individual time management. 
• Highly visual workflow with customizable boards, lists, and cards.
• Many power-ups (connect Google Drive, Slack, etc.).

TimeCamp

Best for: Time tracking and invoicing.
Prices start at: $2.99/month/user.
Free version: No.

TimeCamp is an interesting tool with a focus on simple time tracking and invoices, which makes it a strong contender in the Kanban-style boards space for time tracking. It’s particularly useful for freelancers for whom automatic time tracking and productivity insights are highly significant to manage billable hours without much brain work.

While TimeCamp’s features are powerful, the interface can feel slightly dated, and some users report occasional syncing issues.

Why choose TimeCamp:

• Easily standardize times for specific jobs, including invoice estimates.
• Track employee location.
• Seamless integration with major project management platforms (e.g. ClickUp) and other services (Slack).

Monday.com

Best for: Powerful project management across industries.
Prices start at: $9/month/seat.
Free version: Available (up to 2 seats).

Monday.com is a highly adaptable work management platform that works well for diverse industries, from retail and media to construction and software development. You will love working with intuitive interfaces, customizable workflows, and great automation. It’s made for teams to track progress and collaborate efficiently.

Unlike Jira or Trello, which focus on simplicity, Monday.com balances flexibility with industry-specific templates that truly simplify day-to-day work. Note that its pricing can be on the higher side when your team meets new members.

Why choose Monday.com:

• Industry-specific templates for retail, media, and construction teams.
• Intuitive interface with automation and workflow customization.
• Strong collaboration tools, file sharing, and real-time updates.

Asana

Best for: Remote team collaboration.
Prices start at: $10.99/month/user.
Free version: Available (up to 10 people).

Palo Alto Networks, a leader in cybersecurity, reduced operating costs by 40% with Asana after consolidating five different work management systems into one. This is just one example. Asana’s popularity among large, well-known companies signals its effectiveness in managing complex projects and big teams. Moreover, it’s a great time management system for remote teams looking for a robust and user-friendly platform for project tracking, collaboration, and task management.

Why choose Asana:

• Create automated processes with the Workflow Builder.
• Different project views (list, board, calendar, and timeline).
• Great for teams needing centralized collaboration, reporting, and task tracking.

HubSpot

Best for: CRM and marketing automation with time management features.
Prices start at: €15/mo/seat.
Free version: Available.

HubSpot is primarily known as a CRM platform, but its time management features are also great for teams focused on fully optimizing time-related tasks in their sales processes. So, don’t consider it a traditional time-tracking tool but rather a platform to work with client interactions and manage sales pipelines. If you need those capabilities, HubSpot can simply be a one-stop shop, without a need to have a separate time-tracking app.

Why choose HubSpot:

• Combine CRM, marketing, and time management.
• Tool to automate and manage client relationships.
• User-friendly interface with reporting features.

Todoist

Best for: Simple task and time management.
Prices start at: $4/month/user.
Free version: Available.

Set goal trackers, organize your tasks, and build meeting agendas with Todoist, a lightweight yet powerful task management system for businesses and personal ideas. It will help you be more productive by breaking down projects into manageable tasks, setting deadlines, and prioritizing everyday tasks. The tool’s core idea is centered around task scheduling, reminders, and the ability to create recurring tasks.

Why choose Todoist:

• Ideal for staying on top of daily to-dos.
• Designed to be managed on your phone.
• Deadlines and shared calendars.

Wrike

Best for: Cross-team collaboration and project management.
Prices start at: $10/month/user.
Free version: Available.

Wrike is a decent project and time management alternative with powerful task tracking, Gantt charts, and custom workflows. The tool has a goal to improve your cross-team collaboration and align teams towards common goals.

Why choose Wrike:

• Shared workspaces and detailed reporting tools.
• AI-powered workflows.
• Customizable workflows and reporting tools to track progress and outcomes.

Let’s Conclude

In the productivity-first culture, there is no shortage of the time tracking and task management tools. Whether it’s freelancers tracking billable hours or teams managing complex projects, you will be able to build a workflow that will make your team happier and your business more profitable. Some tools offer free versions with limited features, while others require a subscription with concrete tools and features, so choose wisely.

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