What’s the Best When2Meet Alternative in 2025?

When2Meet alternatives offer innovative solutions for scheduling meetings efficiently, making them an excellent choice for finding the perfect time to connect with friends or colleagues. While When2Meet, a widely used availability poll tool, simplifies group scheduling online for free, it may fall short for advanced needs like calendar integrations, customizable branding, or enhanced privacy. That’s where modern and feature-rich alternatives come in! In this post, we’ll explore some of the best When2Meet alternatives, both free and paid, that can take your scheduling workflow to the next level.

8 Best When2Meet Alternatives for Easy Booking & Scheduling

BookingPress

BookingPress is not just a mere scheduling tool for confirming the common availability in the group. It is made to help you build a profitable booking website no matter your business niche: beauty salons, gyms, or any other.

Just like When2Meet, BookingPress is available for free download to be installed on any WordPress website, but if you need more possibilities, for example, online payment gateways integrated or marketing-focused extensions, an affordable premium BookingPress plugin is a reliable tool. BookingPress seamlessly integrates with various calendars, allowing organizers and clients to add a meeting to their favorite app.

Key features:

• Intuitive dashboard for managing bookings and payments.
• Flexible schedule for one or more organizations.
• 20+ payment gateways and even more integrations with popular solutions.
• 24/7 booking availability with an advanced overnight booking feature.
• Create multiple staff accounts and assign specific services to each. Also, allow clients to book a specific staff member as per choice.

Pricing: You can use the free plugin seamlessly on your WordPress website. To go pro, you get a complete range of BookingPress features at just $79/year with no hidden charges.

Details: https://www.bookingpressplugin.com/ 

Doodle

Just like any other software in this list, Doodle provides more holistic and powerful scheduling opportunities for teams is perfect When2Meet alternatives. It enables you to set up multiple meeting options, integrate the scheduling process with popular calendars, automate meeting reminders, and personalize scheduling preferences.

With Doodle, it’s easy to create a booking page, set up your availability, and arrange group or one-to-one meetings by simply sending a link to people.

Key features:

• More intuitive and modern interfaces for scheduling a meeting with your team.
• Set up a brand-customized MeetMe page with available slots.
• Perfect for creating group meetings from your phone.
• Integrates with multiple tools like Google Meet, Zoom, Zapier, Microsoft Teams, Outlook, Stripe, and many others.

Pricing: Apart from the free plan, you can go pro at $6.95 per user per month.

Details: https://doodle.com/ 

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OnceHub

OnceHub (formerly ScheduleOnce) is a one of the popular When2meet alternatives that is known for its ease of use and focus on one-on-one meetings. But as any other more advanced scheduling software, it also comes with automatic reminders, calendar integration, and a mobile app.

One of the benefits of the software is that you can offer scheduled meetings via a booking link, website, or in chatbots and forms.

Key features:

• Design unique meeting journeys.
• Share your availability with a booking link.
• Add Buffer times before and after the meeting.
• Create one on one sessions, group sessions, or panel discussions from a single tool. 
• Add booking limits, lead times, approvals, and rescheduling policies. 
• Use routing maps and forms for efficient lead generation.

Pricing: For an individual user needing one Booking link, the Free Plan is suitable. To go pro with OnceHub, alternatives to When2Meet, the plan starts at $10/seat/month.

Details: https://oncehub.com/ 

YouCanBookMe

This is another popular WhentoMeet alternatives that supports online booking and scheduling. Apart from scheduling a meeting with your team, you can automate reminders, cancellations, and reschedules. Trusted by over 1 million users,YouCanBookMe solution makes it easy to create a booking page with your brand vibe and availability control.

Key features: 

• Link your booking page to multiple calendars.
• Multiple integrations, including Zapier, Google Calendar, Google Meet, Stripe, and more.
• Fully customizable padding and breaks.
• 24/7 scheduling with a single click rescheduling option. 
• A complete automation setup from bookings to reminders to follow ups. 

Pricing: Explore the free plan or upgrade to an individual plan at $7.20/month for 2 calendar connections and 2 booking pages.

Details: https://youcanbook.me/ 

Calendly

Calendly, one of the best When2meet alternatives, makes it easy to automate group scheduling. This awesome When2Meet alternative allows you to share your availability in just a click, as well as allows invitees to schedule a time from available times in the email or a normal website page.

Key features: 

• All you need for smooth scheduling: time zone detection, buffer times, and enterprise-grade features.
• Built-in workflows for follow-ups and reminders.
• Automated meeting assignment for your team scheduling.
• Integrated with multiple calendars and video conferencing tools for ease.
• Robust support to Google Suite and Microsoft Suite.

Pricing: You can use the free plan for basic scheduling or opt for a standard plan starting at $10.seat/month.

Details: https://calendly.com/ 

Weezly (formerly known as Callendo)

Callendo, which was a dedicated scheduling software, is now known as Weezly. This alternative to When2meet now provides team based scheduling with advanced security features. Use the integrated calendar to find the perfect time to book a meeting with your team members and clients using Weezly.

Another unique feature of this solution is the video file that you can add to any booking page. This will surely help you create a more attractive booking page and increase your conversion rates.

Key features:

• Supports the most needed integrations, including Outlook, Google Calendar, Google Meet, Zoom, and more.
• Emails and SMS reminders to automate your follow up process and reduce no shows. 
• Use multiple payment gateways to charge for your time directly on the platform. 
• Allows storing of client details for easy future bookings and personalized services.

Pricing: Weezly provides many other business, lead generation, and sales solutions. Its entry level package is available at $99/month that includes Booking and Scheduling along with multiple other advanced features.

Details: https://weezly.com/

Appointlet

This is a great alternative to When2Meet which allows you to build a booking page, insert your availability information onto it, and share it via email, text, social channels, or even add to your own website.

It seamlessly integrates with a variety of apps to help you and your clients manage bookings and decrease no-show rates. You can use the software for unlimited meetings, members, and calendars.

Key features:

• Makes it really easy and quick to add a booking link to the website.
• Smooth cancellation and rescheduling options.
• Approve meetings by hand and optionally schedule breaks between events (buffer times and meeting windows). 
• Helps you add a scheduling page directly on your Website. 
• White labelling options with features to display a welcome message and showcase your brand voice. 
• Show pooled availability of your team using round robin or co-host meetings as needed.

Pricing: This when2meet alternative is free for up to 5 members to book unlimited meetings. To go advanced, you can choose the plan priced at $8/member/month and experience exclusive features.

Details: https://www.appointlet.com/ 

Zcal

If you are looking for free when2meet alternatives, Zcal is your solution. This free scheduling platform helps you build a good-looking calendar for meetings. Here, you can create a welcome video, build personalized booking links, and schedule one-to-one or group events. It seamlessly supports the meeting polls functionality, which makes it a modern version of the When2Meet software and an ads-free alternative to Doodle.

It seamlessly supports the meeting polls functionality, which makes it a modern version of the When2Meet software and an ads-free alternative to Doodle. 

Key features:

• You can use unlimited links and calendars.
• You can copy meeting times to email, send an animated GIF link, and integrate video conferencing apps.
• For personal usage, it’s free forever.
• Co-hosting, round robin, and advanced scheduling options available. 
• Provides multiple layouts, custom templates, and customization features to give the look and feel of your brand.

Pricing: 99% of ZCal’s features are completely available for free making it the best When2Meet alternative. For more advanced features for an enterprise, it is available at $7/month/user.

Details: https://zcal.co/ 

How to choose the best When2Meet alternative? 

Your choice of When2meet alternatives will ultimately depend on the exact task or a range of tasks you are looking to solve, the scale of usage (whether it’s for personal needs or enterprise-grade), and of course the number of features you need along with a budget.

1. Do you need a simple meeting poll software? Then Doodle and Zcal are the right solutions. 
2. Is the number of calendars integration a top priority for you? Consider YouCanBookMe, BookingPress, and and Weezly..
3. Do you need free advanced booking software and schedule management tools? Choose BookingPress, Calendy, Appointlet, and OnceHub.
4. Are you looking for ads-free meeting poll scheduling software like When2Meet? Consider Zcal.